In my previous article, Enterprise Collaboration, I identified the need for workers to collaborate with greater decoupling in space and time. Today’s audio and Web conferencing technology combined with email, instant messaging, blogging, Wikis, and sharing documents in the cloud just are not providing a game changing improvement in productivity. Something is missing to enable a geographically dispersed, mobile work force to revolutionize the way that work is done.
A technology that coincides with the advance of always-on mobility, compact form factor, touch screen, and cloud computing is the tablet computer.
What is one thing you can do with a tablet that you cannot do with a laptop?
You can use your fingers to write, draw, and gesture.
Is there some kind of application that would benefit from this advantage in the enterprise?
When technical staff needs to interact to collectively explore ideas, such as the meetings that facilitate analysis and design, we frequently find that audio and Web conferencing provide an inadequate degree of real-time interactivity. These tools facilitate a single presenter and an audience that is not heavily engaged. If a group of peers is meeting to facilitate contributions from every participant, these tools are entirely unhelpful. This degree of interactivity will usually require everyone to meet in person, and the tools for the job are a laptop, a projector, a whiteboard, dry erase pens, and an eraser. The ability to write, draw, and annotate as a group makes all the difference.
Here is where the tablet can fill a need, and do so in a superior fashion. The content on a whiteboard is not in digital form. A photograph of the content is still not very useful, beyond distributing copies. The content needs to be treated as a mix of documents, raster images, structured diagrams (or models), textual annotations, free form drawings, and possibly even video and audio media.
Imagine if each meeting participant used a tablet that is capable of remotely collaborating via an application that served as a whiteboard for presentation, collective editing, and interactivity using any digital content. Cameras and headsets can facilitate video and audio conferencing simultaneously with whiteboard interactions. Text chat can allow covert or overt conversations to happen without being limited by a shared audio channel. Perhaps advanced features like speech-to-text translation could even be incorporated to maintain a complete transcript of all conversations and interactivity in all simultaneous modes of communication.
If such an application existed today, it would immediately eliminate a great deal of costly travel expenses. It would give back many hours of wasted travel time to employees. It would even enable them to work more effectively from home, reducing the need to travel to the office every day. In fact, anyone could work equally effectively from anywhere, at any time of day. It would be liberating for the individual. It would also make workers in remote offices collaborate much more effectively on a daily basis. The enterprise would immediately become a great deal more social, because their interactions would be more engaging and productive.